Corporate records

Your minute book needs to be ready when a bank, buyer, lawyer or the CRA asks for it. We set it up and keep it current: annual resolutions, director and shareholder changes, share issuances and transfers, and the registers that go with them.

Why it matters

Out-of-date records slow down financing, sales and estate planning, and can cause problems in a CRA review. A current minute book shows who owns and controls the corporation and that decisions were properly made.

How it works

1. Review: we check what you have and list what is missing.
2. Catch up: missing resolutions and registers prepared for signature.
3. Every year: we prepare the annual resolutions and file the annual return.

Who it's for

Owners of Ontario and federal corporations who incorporated online and never set up a full minute book, or whose records stopped being updated after the first year. Also anyone preparing for a bank loan, a sale, bringing in a partner, or estate planning.

More questions

What is a register of individuals with significant control?

A list of the people who own or control a significant share of the corporation. Most private corporations must keep one and update it when ownership changes.

My corporation has missed annual returns. Is that a problem?

It can lead to the corporation being cancelled. We file what is outstanding and bring the records up to date.

Do I sign everything in person?

No. Resolutions and registers can be signed electronically.